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Payroll and finance teams

Payroll user manual

Employees, pay runs, approvals, payslips, and Ghana statutory reporting.

Payroll workspace in SikaBooks — The Payroll workspace. Screen contents vary by permissions and configuration.

12 articles

Workflows and guidance

01 Getting StartedThe Payroll module provides end-to-end payroll management for Ghanaian businesses, including employee management, automatic PAYE and SSNIT calculations, multi-channel disbursements... 02 EmployeesEmployees are the foundation of your payroll. Each employee record contains personal information, employment type, payment details, statutory IDs, tax reliefs, leave balances, loan... 03 Pay ComponentsPay components are the building blocks of payroll calculation. They represent individual earnings, deductions, or employer contributions that make up an employee's pay. Component C... 04 Pay RunsA pay run represents a single payroll cycle — one set of salary calculations, approvals, and payments for a specific period. Creating a Pay Run Navigate to Pay Runs → Create. Enter... 05 CalculationWhen you click Calculate on a draft or calculated pay run, the system processes every eligible employee and computes their full pay breakdown. How Calculation Works For each active... 06 Exceptions & ValidationDuring calculation, the system validates every employee's data and flags issues as either blockers or warnings. Blockers (Red) Blockers are critical issues that must be resolved be... 07 Approval & PostingApproval Before a calculated run can be posted, it must be approved by an authorised user with the payroll.runs.approve permission. Requirements for approval: Run status must be ca... 08 DisbursementsAfter posting, disbursement batches are created for each payment channel. The Disbursements page shows all batches across all posted runs. Bank Disbursements Navigate to Disburseme... 09 PayslipsPayslips are generated automatically for each employee in a posted pay run. They contain a complete breakdown of earnings, deductions, statutory contributions, and net pay. Payslip... 10 Reports & ComplianceThe Reports section provides visual reports with KPI summaries, charts, data tables, and export capabilities — plus statutory filing tools for GRA and SSNIT compliance. In-Browser... 11 SettingsPayroll settings are organised into four sections, accessible from Settings in the sidebar. Cycle Configuration Setting Description Default Country Code 2-letter country code GH Cu... 12 Permissions & SecurityRole-Based Access Access to Payroll features is controlled by permissions assigned to business user roles. The following permissions are available: Permission Access Granted payrol...