Payslips
Payslips are generated automatically for each employee in a posted pay run. They contain a complete breakdown of earnings, deductions, statutory contributions, and net pay. Payslip...
Payslips are generated automatically for each employee in a posted pay run. They contain a complete breakdown of earnings, deductions, statutory contributions, and net pay.
Payslip Contents
Each payslip shows:
- Employee name, employee number, and department
- Pay period and pay date
- Earnings — itemised list of all earning components with amounts
- Deductions — itemised list of all deduction components (including loan installments)
- Statutory — PAYE, SSNIT (employee portion), Tier 2, Tier 3
- Tax Reliefs — applied relief amount
- Net Pay — final amount to be paid
- Run status and posting date
Delivery Modes
Configure payslip delivery in Settings → Cycle → Payslip Delivery:
| Mode | Behaviour |
|---|---|
| Download Only | Payslips available for download from the run workspace. Not emailed. |
| Email + Archive | Payslips emailed to employees AND stored in the system for download. |
| Email Only | Payslips emailed to employees. Available for download but not archived separately. |
Sending Payslips
- Individual: On the run workspace, click the payslip icon on an employee row to download or send their payslip.
- Bulk: Select multiple rows and use the Email Payslips bulk action to send payslips to all selected employees.
- Auto-send on post: If the "Auto-send payslips after posting" policy is enabled in Settings → Policy, payslips are emailed automatically when a run is posted.
- Batch download: Click Download All Payslips on the run workspace to download a ZIP file containing all employee payslip PDFs for the run.
Payslip emails use the platform SMTP settings configured in Admin → Settings → Email.