Settings

Payroll settings are organised into four sections, accessible from Settings in the sidebar.

Cycle Configuration

Setting	Description	Default
Country Code	2-letter country code	GH
Currency & FX	Inherited read-only from tenant currency settings	GHS tenant default
Pay Frequency	Monthly, Biweekly, or Weekly	Monthly
Cutoff Day	Day of month the pay period ends (1-31)	22
Pay Day	Day of month employees are paid (1-31)	25
Bank File Format	Format identifier for bank CSV exports	csv-universal-bank-upload
Payslip Delivery	Download Only, Email + Archive, or Email Only	Email + Archive
Approval Steps	Planning value for approval workload and dashboards (1-5)	2

Policy Controls

Setting	Description	Default
Require bank details	Block employees without bank details from bank-file exports	Yes
Allow hold in runs	Show on-hold employees in calculated runs	Yes
Auto-send payslips	Email payslips automatically after posting	No
PAYE due day	Day of month PAYE remittance is due	15
SSNIT due day	Day of month first-tier SSNIT remittance is due	14
Tier 2 due day	Day of month Tier 2 remittance is due	14
Tier 3 due day	Day of month Tier 3 remittance is due	14
Mobile Money Batch Mode	Combined or Split by provider	Combined
MoMo Reference Prefix	Prefix for mobile money export references	PAY
Require MoMo provider	Require explicit provider selection on employee profiles	No
Minimum Daily Wage	National minimum wage for validation warnings (GHS)	21.77
Working Days per Month	Used for daily rate and leave liability calculations	22
Overtime Minimum Multiplier	Minimum overtime rate multiplier per Labour Act	1.5

Statutory Rates

PAYE (Pay As You Earn):

The statutory settings screen accepts Ghana worksheet band amounts for PAYE entry, then normalizes them into cumulative internal thresholds for calculation. Each table has an effective date and source reference. Non-posted runs can be recalculated when PAYE tables are corrected, while already-posted runs remain unchanged.

SSNIT First Tier (2025 rates):

Field	Value
Employee Rate	5.5%
Employer Rate	13%
Ceiling Amount	GHS 61,000/month
Total Tier 1	18.5%

Tier 2 Occupational Pension:

Field	Value
Employee Rate	0%
Employer Rate	5%
Ceiling Amount	GHS 61,000/month

Tier 3 Voluntary Pension:

Rates are configured per employee. Combined employee + employer contribution cannot exceed 16.5% of basic salary. Tier 3 contributions are tax-exempt up to the 16.5% ceiling.

Accounting Bridge

When the Accounting module is enabled, configure how payroll entries are posted to the General Ledger:

Setting	Options	Description
Bridge Mode	Internal Accounting / Manual Export	Internal posts directly to GL; Manual generates export files
Posting Behavior	Auto-Post / Review Then Post / Export Only	Auto creates posted entries; Review stages as drafts for approval
Journal Shape	Summary / Department / Detailed	Summary = one entry per run; Department = per-department entries; Detailed = per-employee entries
Dimension Basis	None / Department / Location / Cost Center	How journal entries are tagged for reporting

GL Account Mappings (14 accounts):

Mapping	Purpose	Default Code
Payroll Expense	Salary expense (debit)	6200
PAYE Payable	PAYE tax liability	2143
SSNIT Payable	SSNIT pension liability	2160
Tier 2 Payable	Tier 2 pension liability	2170
Tier 3 Payable	Tier 3 pension liability	Optional
Net Salary Payable	Net salary liability	2185
Other Deductions	Non-statutory deductions	2190
Bank Clearing	Bank settlement clearing	1010
MoMo Clearing	Mobile money clearing	1020
Payroll Cash	Cash settlement account	Optional
Leave Liability	Leave obligation account	Optional
Loan Deductions	Loan recovery account	Optional
Employer Contributions Payable	Employer cost account	Optional
Benefits in Kind Expense	BIK account	Optional

Department Mapping Strategy determines how payroll expense is allocated when journal shape is set to "Department":

Strategy	Behaviour
Single Default	All payroll expense posts to a single GL account
Per Department	Expense is split across department-specific GL accounts

---