Disbursements

After posting, disbursement batches are created for each payment channel. The Disbursements page shows all batches across all posted runs.

Bank Disbursements

1. Navigate to Disbursements to see all batches.
2. Click Export on a bank batch to download the CSV file formatted for your bank's bulk upload system.
3. Upload the file to your bank portal and process the payments.
4. Return to SikaBooks and click Settle — enter the bank reference number to record the settlement.
5. Once the payments appear on your bank statement, click Reconcile — enter the reconciliation reference.

Mobile Money Disbursements

Mobile money batches follow the same export → settle → reconcile flow:

1. Export — downloads a CSV with phone numbers, amounts, provider, and references.
2. Settle — record the mobile money batch reference after sending.
3. Reconcile — confirm against your mobile money statement.

Cash Disbursements

Cash batches have a different workflow with physical acknowledgement:

1. Export — generates a printable cash pay sheet PDF with employee names, amounts, and signature lines.
2. Release — marks the batch as released to the cashier with a reference number.
3. Acknowledge — each employee signs for their cash payment; the cashier marks items as acknowledged.
4. Close — finalises the cash batch after every row has been acknowledged as either paid or unclaimed. Posts a settlement entry for the paid amount to accounting (if enabled).

Once a cash batch has been released or any disbursement has been exported, settled, or reconciled, the parent run can no longer be voided through the standard void flow.

Batch Modes

The mobile money batch mode is configured in Settings → Policy:

Mode	Behaviour
Combined	One single batch containing all mobile money employees regardless of provider
Split by provider	Separate batches for MTN, Telecel, and AirtelTigo — useful if each provider has a different upload portal

MoMo Reference Prefix

Each mobile money export reference is prefixed with the value configured in Settings → Policy → MoMo Reference Prefix (default: PAY). This helps identify payroll transactions in reconciliation.

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