Reports, Data Rights, and Retention

HR reports summarize workforce status, contract coverage and expiry, pending leave, and operational exceptions. Authorized users can produce an employee data-access export for access requests or controlled review.

Employees may request access to and correction of their personal information. Validate identity and permissions before exporting or correcting records. The retention period becomes enforceable only after an employee has exited and the configured number of years has elapsed. Open HR Settings > Data retention to review due records, place legal, statutory, Payroll, or pension holds, and authorize an eligible disposal. The screen is review-first and requires a reason plus permanent-action acknowledgement. The retention command remains available for dry-run audits; both workflows anonymize protected personal data and remove private files without rewriting financial or employment history.

Downloads and sensitive changes are auditable. Keep reports and exported files in approved secure locations and delete working copies according to business policy.

The report workspace includes hires and exits, turnover, leave utilization, absenteeism, contract coverage, onboarding progress, department and location composition, and Payroll reconciliation. Scheduled HR reminders cover contract expiry, probation, missing statutory readiness, expiring portal invitations, and unresolved Payroll handoffs.