Settings

Configure Pharmacy module behaviour and compliance rules.

7.1 Accessing Settings

1. Go to Sidebar > Administration > Pharmacy Settings

7.2 Prescription Settings

• Require Prescription for Class A — Block sale of Class A drugs without a valid prescription (default: on)
• Default Refill Limit — Number of refills allowed per new prescription (default: 3)

7.3 Safety Controls

• Allow Emergency Override — Permit supervisor-approved overrides when validation fails (default: on). All overrides are logged.
• Expired Drug Sale Blocked — Prevent sale of expired drugs entirely (default: on)
• Near-Expiry Warning Days — Number of days before expiry to show warnings (default: 90)
• Controlled Substance Quantity Limit — Maximum quantity per dispensing for controlled drugs

7.4 Staffing Requirements

• Require Pharmacist for Controlled Substances — Only pharmacist-role POS users can dispense Class A Part II drugs (default: on)
• Pharmacy License Number — Your pharmacy's license number for receipts and reports
• Supervising Pharmacist Name — Name of the responsible pharmacist

7.5 Record Keeping

• Dangerous Drugs Record Enabled — Maintain a dangerous drugs register for Class A & B (default: on)
• Dispensing Log Retention Years — How long to keep dispensing records (default: 6 years)

7.6 Drug Catalog Import

Two options for bulk-populating the drug catalog:

Ghana National Formulary:

1. Click Populate Ghana Drugs
2. The system imports standard Ghana drugs with correct schedules and categories
3. Each drug is linked to an existing or new Inventory product

FDA Register CSV:

1. Click Import FDA Register
2. Upload a CSV file from the Ghana FDA drug register
3. The system creates drug entries with FDA registration numbers

Both import methods skip duplicates and report created, skipped, and failed counts.

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