Batches and Trace

Where to find it: Sidebar > Products > Batches and trace

9.1 Finding a Batch

Under Find a batch, search by batch number, supplier lot, product, invoice number or till receipt number. With no search the page lists recent batches. Columns are Batch, Product, Made on, Best before, Good units and Status (Finished, Cost pending or Cancelled). A search also lists the customers each batch was sold to.

9.2 Backward Trace: What Went In

Open a batch to see Trace batch. Went in · supplier lots lists each material with:

• the supplier lot, or Not batch tracked
• the quantity used, net of returns
• the supplier, received date and best-before date
• the Procurement goods receipt, when there is one
• Made in-house, linking to the batch that made the material, with that batch's own inputs one level back
• Recovered by taking apart, when the material came from a take-apart
• Also in, listing other batches that used the same lot

9.3 The Batch

The batch shows good units, made-on and best-before dates, the production order, the recipe version, its status, who made it and, with cost permission, the unit cost.

9.4 Forward Trace: Where It Went

Went out · customers and stock shows Sold, In stock, Returned and Written off, then each customer: invoices, job deliveries and till receipts, with phone and email where recorded. Till receipts also show how many name a customer. Still in stock lists each location and lot status. Transfers, returns, and other movements lists the rest. Transfers keep the lot number at the receiving location.

Trace is only as complete as the recorded lot allocations. Older sales without batch allocations stay unallocated; SikaBooks never guesses a customer from a product total. An anonymous till sale stays anonymous. Linked invoices and receipts keep their own permission checks.

9.5 Trace From a Supplier Lot

Search a supplier lot number to list every batch it went into, including batches made from a made material that used it. Use this when a supplier warns you about a lot.

9.6 Taking Apart a Finished Batch

Who can do it: Take finished batches apart

Take apart turns finished stock back into its components, for example unpacking cartons.

1. Open a released, batch-tracked finished batch and click Take apart
2. Choose the Batch location and enter the Quantity to take apart and Date
3. Review Recovered components. Defaults follow the recipe in stock units and scale with the quantity. Change them to what you actually recover, or Add component
4. Add Notes and click Take apart, then confirm

Held, recalled, expired and reserved stock cannot be taken apart. The date cannot be before the batch was made and finished.

The finished stock leaves at the batch's current cost, and exactly that value is shared among the components, weighted by what each component cost the batch. No income or extra value is created. With Accounting, Take apart · {batch} debits each component's stock account and credits finished goods (1220 by default). Recovered components get their own lots, numbered from REC-. Trace links the original batch and the recovered materials both ways, under Taken apart into components.

9.7 Trace PDF

Print trace report (PDF) downloads what went in, where it went, stock by location, other movements and any take-apart. It shows the unit cost only to people with cost permission.