Settings & Configuration
Navigate to Settings to configure the Inventory module for your business.
- Stock and operations teams
- Updated
In this guide
General Settings
| Setting | Description | Options |
|---|---|---|
| Default Valuation Method | How inventory cost is calculated | WAC (Weighted Average Cost) or FIFO (First In First Out) |
| Default Location | Pre-selected location for stock operations | Any active location |
| SKU Prefix | Prefix for auto-generated SKUs | Any text (e.g., "SKU-") |
| Auto-Generate SKU | Automatically assign SKUs to new products | On / Off |
Tracking Settings
| Setting | Description | Options |
|---|---|---|
| Enable Batches | Allow batch number tracking on products | On / Off |
| Enable Expiry Tracking | Track expiry dates on batches | On / Off |
| Enforce FEFO | Force first-expiry-first-out selling order | On / Off |
| Enable Multi-Location | Allow stock at multiple locations | On / Off |
| Allow Negative Stock | Permit stock levels to go below zero | On / Off |
Allowing Negative Stock
- An authorized Inventory administrator opens Inventory Settings > Stock.
- Set Allow negative stock, then click Save Stock Settings.
- Reload the POS product list to refresh its stock badges. The server checks the current setting again during checkout.
The setting applies to both single products and valid fixed combos at the register's location. With it off, a combo needs sufficient available stock for all its components, counting other combos and individual products in the same cart. With it on, the sale can take component balances below zero without creating a separate combo stock record.
Example: one combo needs two units of Product A and two units of Product B. If both products are at -4 units, selling one combo takes each from -4 to -6. Voiding that completed sale, where permitted, restores the two units of each product to the original location; it does not erase the earlier shortage. POS displays Negative stock allowed when an ordinary stock product or valid combo is out of stock under this policy.
Turning the setting on does not receive goods, remove reservations, correct earlier balances or bypass approval. Turning it off prevents further transactions that would reduce stock below zero, but does not repair balances already negative. Review shortages and record genuine receipts or authorized adjustments with their reasons.
Serial numbers are still required for serialized sales. Fixed combos still exclude batch-tracked or serialized products, variants and nested combos; active and sellable component rules remain in force. Do not enable negative stock to bypass a Needs review warning.
Alert Settings
| Setting | Description | Range |
|---|---|---|
| Low Stock Alert Days | How often low-stock checks should be reviewed | 1–365 days |
| Expiry Alert Days | How many days ahead to flag expiring batches | 1–365 days |
When the Pharmacy module is enabled, batch tracking, expiry tracking, and FEFO enforcement are locked on and cannot be disabled.