Asset Register
The Asset Register is the live list of all tracked assets. Use it to search, filter, inspect lifecycle status, and open asset records.
- Asset and finance teams
- Updated
In this guide
Register Filters
Use filters when the list becomes large:
- Search — asset number, asset name, QR code, or serial number.
- Lifecycle — draft, active, under maintenance, held for disposal, or disposed. Impairment is a financial condition shown on the asset rather than a freely editable status.
- Kind — tangible or intangible.
- Category — IFRS-aligned asset grouping.
- Custodian — assigned business user responsible for the asset.
- Location — physical or operational location.
The register keeps QR and location visible in the table so field teams can verify an asset without opening every record.
Expected result: opening an asset from the register shows one workspace containing its financial position, custody chain, maintenance history, audits, documents, and activity.
Lifecycle Statuses
| Status | Meaning | Typical Next Action |
|---|---|---|
| Draft | Asset is registered but not capitalized | Complete required values and capitalize |
| Active | Asset is capitalized and in service | Include in audits, maintenance, and depreciation |
| Under Maintenance | Asset is being serviced | Track work order until completion |
| Impairment condition | An active asset has a recorded impairment balance | Review recoverable amount or record a capped reversal |
| Held for Disposal | Asset is measured for disposal and depreciation has stopped | Complete sale, scrap, donation, loss, or other disposal |
| Disposed | Asset is no longer in service | Keep historical record for reporting |
The intended lifecycle rail is:
Draft → Ready to capitalize → Capitalized → Depreciating → Exception