Asset Categories

Categories provide defaults and Accounting mapping confidence for asset records. They are managed in Settings.

Each category can define:

• Asset kind: tangible or intangible.
• Default useful life in months.
• Default residual rate.
• Depreciation method, currently straight-line.
• Depreciation convention: daily prorata or full month.
• Ghana capital-allowance class 1–5.
• Fixed asset or intangible asset account mapping.
• Accumulated depreciation or amortization account mapping.
• Depreciation or amortization expense account mapping.
• Impairment, reversal, and disposal gain/loss account mappings.

Accounting Mapping Confidence

When Accounting is enabled, the asset, accumulated depreciation/amortization, and depreciation/amortization expense mappings are required before capitalization. Settings also checks that asset mappings use active asset accounts, expense mappings use active expense accounts, and gain or reversal mappings use active revenue accounts. The Settings page summarizes mapped and unmapped categories so finance can fix gaps before posting.

When Accounting is not enabled, Asset Management remains operational. Users can still create assets, audit QR codes, run maintenance, and manage lifecycle records without journal creation.

Turn off Active for new assets when a category should no longer be assigned. Existing asset history and captured account mappings remain intact, while the category is removed from new-asset and maintenance-schedule choices.