Getting Started

Welcome to the SikaBooks Pharmacy module. This module extends the POS system with pharmaceutical compliance features including drug catalog management, prescription tracking, dispensing logs, controlled substance monitoring, and regulatory reporting aligned with the Ghana Pharmacy Act.

1.1 Accessing Pharmacy

1. Log in to SikaBooks
2. Select your business
3. Click Pharmacy in the module switcher

1.2 Prerequisites

The Pharmacy module requires the following modules to be enabled:

• Core — Always enabled
• Inventory — Products, batches, and stock management
• POS — Sales processing and register management

1.3 Dashboard Overview

The Pharmacy dashboard provides real-time operational and compliance insights:

• Financial KPIs — Today's revenue, reversals, net revenue, weekly and monthly trends
• Operational KPIs — Total drugs in catalog, active prescriptions, controlled substance count, near-expiry count, override count
• 14-Day Dispensing Trend — Daily dispensing count and revenue
• Schedule Breakdown — Today's dispensing by drug schedule (Class A I, A II, B, C, Exempted)
• Hourly Dispensing — Dispensing distribution across the day (06:00–22:00)
• Prescription Pipeline — Active, partially dispensed, and expired prescription counts
• Top 10 Dispensed Drugs — Best-selling drugs this month with revenue
• Near-Expiry Alerts — Batches approaching expiry based on the warning window
• Recent Override Logs — Latest emergency overrides for review
• Recent Dispensing Activity — Latest dispensing entries

1.4 Navigation

The sidebar organises Pharmacy features into sections:

• Dashboard — KPIs and compliance overview
• Pharmacy — Drug catalog, prescriptions, dispensing log
• Reports — 6 regulatory and analytical reports
• Administration — Pharmacy settings

1.5 Daily Pharmacy Workflow

Use this as the normal working flow for a pharmacy day. Setup and catalog work usually happens before trading starts; prescription linking and validation happen during POS selling; dispensing records and reports are created after the sale.

1.6 Start-of-Day Checklist

Before selling pharmacy products, confirm:

• License and records — Pharmacy license number, supervising pharmacist, dangerous-drugs record, and retention settings are correct.
• POS staffing — At least one active pharmacist-role POS user is available for Class A Part II controlled substances.
• Inventory readiness — Products are active, sellable, goods-type items with batch tracking, batch numbers, expiry dates, and available stock.
• Drug catalog links — Every pharmacy product is linked to a drug catalog entry with the right Ghana schedule and maximum quantity per dispensing where needed.
• Prescription queue — Paper prescriptions that will be dispensed today are captured in Pharmacy > Prescriptions before the POS sale when possible.
• Override discipline — Emergency overrides are only used when policy allows it; the reason and supervisor approval must be recorded.

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