Reports and Month-End

Reports include the register, additions, depreciation schedule, impairments, disposal gain/loss, custody movements, maintenance cost, audit variance, and Ghana capital allowance. Apply date, status, category, and tax-year filters as relevant, then export CSV or PDF.

Ghana capital allowance is a separate tax schedule using GRA classes and prescribed reducing-balance or straight-line treatment. Record an eligible tax cost basis when private-use apportionment or a statutory cost cap means book cost is not the allowable tax basis. Tax class and eligible basis are locked when the asset is capitalized.

The report derives prior pool closing balances when no locked opening balance exists, carries Classes 1–3 forward as pooled reducing-balance classes, and calculates each Class 4 or 5 asset as a separate straight-line pool. It separately shows ordinary capital allowance, additional allowance when a pool is written down or dissolved, and disposal proceeds above written-down value as disposal income. These values never change book depreciation or post accounting journals; confirm filing treatment with the business's tax adviser.

Month-End Asset Checklist

At month-end:

1. Review draft assets that are ready to capitalize.
2. Capitalize approved assets.
3. Resolve category mapping confidence warnings.
4. Complete or review active QR audits.
5. Export variance CSV for unresolved audit exceptions.
6. Review overdue maintenance work orders.
7. Generate the monthly depreciation run.
8. Review depreciation lines and totals.
9. Post the depreciation run.
10. Review impairment, disposal, and GRA capital-allowance reports and save period exports.

The interactive checklist beside this section mirrors the highest-risk steps. It is a temporary working aid, not an approval record or close-control sign-off.