Settings & Configuration

Open Procurement -> Settings to configure module behavior.

Receiving Controls

Setting	Description
Require Supplier Invoice Number	Enforce supplier invoice reference on receipt/invoice capture where applicable
Block Duplicate Supplier Invoice Number	Block duplicate supplier invoice numbers for the same supplier

RFQ Configuration

Setting	Description
Allow RFQ Without Requisition	Permit standalone RFQs not linked to an approved requisition
Default RFQ Validity Days	Default open period for new RFQs

Invoice Matching

Setting	Description
Matching Strategy	Two-way or three-way matching
Quantity Tolerance %	Allowed quantity variance
Price Tolerance %	Allowed unit price variance
Auto-Hold Invoice on Exception	Hold invoices automatically when matching exceptions exist
Allow Invoice Without Receipt	Permit matching without linked receipt lines

Shared Currency and FX

Procurement follows the tenant currency policy. Currency and exchange-rate ownership sits with shared tenant currency settings, while procurement documents store the selected currency, exchange rate, FX rate date, and source used on the document.

Accounting Integration Readiness Checklist

The Accounting Integration section in Procurement Settings shows whether Accounting and Inventory are enabled and whether required accounts are ready.

Mapping	Purpose
Accounts Payable	Credits supplier liability on Accounting bills, normally 2000 Trade Payables or the Accounting default AP account
GRNI clearing	Credits goods received but not invoiced, normally 2050 Goods Received Not Invoiced
Default inventory asset	Used for direct stock invoice lines, normally 1200 Raw Materials Inventory
Default purchase expense	Used for service/non-inventory purchases, normally the Accounting default expense account or 6000 Administrative Expenses
VAT Input	Debit recoverable VAT, normally 1400 VAT Input Tax (Recoverable)
WHT Payable	Liability for withholding tax payable to GRA, normally Accounting WHT setting or 2140 category accounts
Purchase Discounts	Purchase discount account, normally 5900 Purchase Discounts

Procurement-specific editable mappings are GRNI, default inventory asset, and default purchase expense. Accounts Payable, VAT Input, WHT Payable, and Purchase Discounts are global Accounting mappings shown for visibility.

SikaBooks validates account types. Liability mappings cannot point to expense accounts, inventory mappings cannot point to revenue or cash-style accounts, and expense mappings must be valid expense accounts.

Accounting Posting Summary

When Accounting is enabled and the bridge is configured:

• Procurement Goods Receipt posts the receipt-side clearing flow: Dr Inventory Asset / Cr GRNI.
• Receipt-linked supplier invoice approval clears the liability: Dr GRNI / Cr Accounts Payable, plus VAT input where applicable.
• Direct stock invoices use inventory asset accounts.
• Service and non-inventory invoices use purchase expense accounts.
• Payments are handled from Accounting.

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