Goods Receipts

Recording a Receipt

1. Open the approved or sent PO and click Receive Goods.
2. Enter receipt date and optional supplier invoice reference.
3. Enter quantity received for each line.
4. Select the receiving location when Inventory locations are available.
5. Enter batch or serial details if the Inventory product requires them.
6. Save the receipt.

Partial Receipts

Multiple receipts can be recorded against the same PO. The PO becomes Partially Received until all ordered quantities have been received, then moves to Received.

Duplicate Invoice Reference Control

Block duplicate supplier invoice references controls both goods receipt references and supplier invoice capture for the same supplier. References are compared without leading/trailing spaces and without case differences. With blocking enabled, a new duplicate receives a field-level validation error. With blocking disabled, it can be saved with a warning and remains a separate invoice or receipt record.

An invoice may use its linked goods receipt's reference; this is normal document linkage, not a second invoice. PO and receipt quantity limits still apply even when repeated references are permitted. Supplier invoice numbers are the supplier's document references, not supplier codes.

Re-enabling blocking preserves existing duplicates and their Accounting links, but blocks additional duplicates. Deleted invoice references remain part of the duplicate check. Supplier merges also respect this setting: conflicts block merging when enabled, or appear as review warnings when disabled. Merging never combines invoice amounts or rewrites posted Accounting documents.

What Happens on Receipt

• A goods receipt and receipt lines are created.
• PO received quantities are updated.
• If Inventory is enabled, stock is received into the selected location.
• If the product tracks batches or serials, the required tracking data is stored.
• Integration events are fired for Inventory and Accounting listeners.